In the event that an exhibitor cancels booth space(s) for any reason, the following policy will apply. If the cancellation is received and postmarked prior to January 1, 2019, 25% of the deposit money will be retained by the Committee. Cancellations received after this period but within 30 days of the opening of the show, will receive a 50% refund of the total cost of Floor Space, if paid. No refund will be allowed after this period.
2. MATERIAL HANDLING & SHIPPING INSTRUCTIONSAll shipments of Merchandise and display materials should be PREPAID and consigned to the ATLANTIC FARM MECHANIZATION SHOW c/o Moncton Coliseum Complex, 377 Killam Drive, Moncton, NB, E1C 3T1, and routed to arrive on March 5, 2019. There will be manned forklifts available from 8:00AM to 8:00PM Tuesday and 8:00AM to 12NOON, Wednesday. Show organizers will not be responsible for any loss or damage to exhibits or displays.
3. MOVING IN:
Exhibitors will not commence booth set up before 8:00AM March 5 & March 6, 2019. All exhibit materials must be in Booth by 12 NOON Wednesday. All exhibits must be set up and ready by 6:00PM Wednesday, March 6, 2019.
4. EARLY DELIVERY OF EQUIPMENT:
In cases where early delivery of machinery is unavoidable, units are to be left in the upper section of the main parking lot and not on the unloading ramp. Show officials must be advised of drop off times and security coverage will be the responsibility of the exhibitor. Goods may not be delivered into or removed from the Exhibition area during the hours of public admission.
5. SOLICITING, SAMPLES & SOUVENIRS
Distribution of samples, souvenirs, promotional material permitted, and soliciting of business must be confined to the exhibitor's own space. Such activities are not permitted in the aisles, eating areas, hall ways or other exhibits. Exhibitors wishing to enter another exhibitor's area may only do so if invited. Any solicitation by non-exhibiting companies or individuals, is not permitted for any reason, and if discovered, those at fault will be escorted from the show.
SUBLETTING OF ANY SPACE:
Exhibitors may not sub-let or transfer any part of the space allotted to them. Changes may only be made by and with the consent of the Committee.
7. SALES, NOTICES, PRICE LISTS:
No exhibits sold during the show will be delivered before the show closes. Sold notices are not permitted on displays.Specification boards, price lists, and advertisements, etc. are permitted. They may only be distributed or displayed from exhibitors own booth and must relate solely to exhibitors own goods.
8. QUALIFICATIONS OF APPLICANTS & SCOPE:
The applicant shall be a manufacturer or distributor of goods intended for the Agriculture Industry; farm tractors, implements, machinery, farmstead equipment, supplies, new technology, publications and educational programs for agriculture.
9. MOBILE WASH
This is an exhibitor expense. Please call on your arrival. Kleen-All Mobile Wash 856-9403
10. BOOTH SPECIFICATIONS:
Booth sizes vary and are charged by the rate per square foot. The exception is if Booth is 100 s.f. or less, than a flat rate applies.
11. ELECTRICAL WORK
All your booth electrical needs must be ordered through the Atlantic Farm Mechanization Show. City of Moncton electricians will do the installations as per your order.
12. BOOTH CARPETING
Exhibitors are permitted to provide their own floor covering, however, management requires that it be safely secured. If these standards are not met, Show Management will ask that the installation be changed to meet specifications. if carpet is required you can contact our Show Decorator.
13. CARE OF BUILDING, FLOORS, WALLS, ETC.
Painting, nailing or drilling floors, walls, ceilings, or any part of the building is not permitted. Exhibitors laying any floor coving must use an adhesive that will not damage the floor and is easily removed. No signs are to be fastened to ceilings, walls, pipes or electrical fixtures. Ice Surface exhibitors are not permitted to tape signs on the glass surrounding the ice surface. NO SIGNS ARE PERMITTED TO BE HUNG IN THE BUILDING BY EXHIBITORS THEMSELVES DUE TO SAFTY REGULATIONS. THE MONCTON COLISEUM COMPLEX HAS ENTERED INTO A CONTRACT WITH LEGAULT COMPANIES TO PROVIDE THIS SERVICE AT A COST TO THE EXHIBITOR.No balloons or stick-on decals or the like are permitted to be sold or given away by exhibitors.
14. FIRE EQUIPMENT
All fire equipment must be visible and within easy access as per City of Moncton Fire Regulations.
15. BULK FLOOR SPACE
Rates include bare floor space. There are no back wall drapes included in your space. Please contact the Show Decoratorfor carpeting, drapes, etc. once you are notified that your application has been accepted.
16. HEIGHT LIMITATIONS AND APPEARANCE
"Standard And Prefabricated Booths" large equipment or structures must be self supporting and free standing and shall be placed as close as possible to the rear of the booth in consideration of neighboring exhibitors. All booths more than 8 feet in height must have plan approved by the Show Committee. Exhibitors must not duly obstruct visibility of adjacent booths, i.e. 50% visibility allowance for booths on either side, (inline booths). All exhibitors shall ensure that no obstacles, materials or coverings of any nature are placed over any aisle carpeting or allowed to protrude into any aisle.
a. Two-story booths may be accepted by the show organizers subject to the approval of all regulatory authorities. Plans and insurance certificates must be submitted with application. Two-story booths are not available in all locations in the exhibit area.
b. All booths more than 8 ft. in height must have a plan approved by the Show Committee. The projection of sidewalls from the rear of booth more than 4 ft. high must be limited to a maximum length of 5 ft. 6 in. from the rear walls of the booth allowing 50% visibility at the sides of the exhibit. Show Management reserves the right to refuse entry, or to have removed at the exhibitors expense, any display which is not in accordance with these rules and regulations. For display purposes, free standing bulletin boards, signs, etc., can be used provided neighboring exhibitors are not hidden from view. Unfinished sides or backgrounds must be draped. Racks and display shelves must not obstruct visibility of adjacent exhibits. If any doubt exists, or where a special case exists, the exhibitor must provide details and have such exhibit approved by show management prior to move-in.
17. WORKING EXHIBITS
Working exhibits are acceptable but only electricity or compressed air may be used for their mechanical operation. Horns, sirens, or whistles may not be sounded.Any machinery in motion must be well guarded to satisfy the Committee's requirements. All belt and chain drive units must be covered. All equipment where cutting of metal, wood or plastic is involved must be provided with safety shields. Waste materials must be disposed of in a safe manner.
18. BY LAWS
Exhibitors and the Exhibition generally are subject to the By-laws and Rules and Regulations applying to the Exhibition premises. Exhibitors are also subject to the Terms and Conditions of the Committee's agreement with the complex, particularly as it affects catering, sound reproduction & safety.
19. INFLAMMABLE GOODS
No explosives or highly Flammable substances may be exhibited. No operations of engines are permitted during the show. ALL FUELS TANK COVERS MUST BE SEALED. ALL BATTERIES MUST BE DISCONNECTED.
20. SOUND & AUDIO-VISUAL
The use of sound systems or equipment producing sound must be kept to a minimum and should not interfere with others. Show management reserves the right to determine at what point sound constitutes interferences with others and must be discontinued. Any form of Audio Visual equipment must be placed so that they cannot be viewed direct from the aisles and sound must be muted so that it does not disturb adjacent booths.
21. TICKETS, COUPONS, ETC.
The Committee will alone be responsible for the preparation and distribution of tickets or invitations for the admission of the general public, and exhibitors may not issue tickets or invitations supporting or seeming to provide admission. The Committee will prepare a large supply of coupons for participating exhibitors to provide to their dealers, customers, etc. which will allow a $5.00 discount at the door.
Comparisons or comparative tests involving products of other manufacturers, will not be permitted unless the manufacturer of the product concerned shall have given his prior consent.
23. EMPTY CRATES AND PACKAGING
Empty crates may not be stored in booths. A designated area will be set aside for crates and containers for easy access after the show. Exhibitors are requested to clearly mark their company name and booth number(s) on all cartons and crates for easy identification on move-out.
Exhibitor Badges must be worn at all times while in the show building/exhibit area and are required for entry to the show. Badges will be available from the show office on your arrival. Badges should be in place for Industry Day. Distribution will be in relation to the amount of floor space purchased as follows: 100-299 s.f. (4 Badges), 300-599 s.f. (6 Badges), 600-999 s.f. (8 badges), 1000+ s.f. (10 Badges) NOTE: Badges will only be made out in the name of the exhibiting company shown on the floor plan.
Free parking is available. All exhibitors are requested to park in designated parking areas.
26. ALCOHOLIC BEVERAGES
Alcoholic beverages of any kind, shall NOTbe consumed, stored or offered in or from any booth during the entire duration of the show.
27. SPACE RENTAL & TERMS
Rental fees cover space inside the Moncton Coliseum Complex. Failure to pay for space as billed will entitle the Committee to deal with the space as it wishes. Final Payment for Space Rental, Electrical Requirements and all Misc. Charges are due by JANUARY 01, 2019.
Exhibiting firms must carry adequate liability insurance with a minimum of $2,000,000 limit to protect other exhibitors, attendees to the show., the show organizer and yourself. The Atlantic Farm Mechanization Show Inc., will require written proof of adequate insurance 60 days prior to the show opening day.
Neither the Atlantic Farm Mechanization Show Inc. nor the Moncton Coliseum Complex will be responsible for damage, theft, or personal injury, however caused nor for goods sent to the Moncton Coliseum before or remaining after the exhibit nor while in transit to or from the exhibit or during the show.
The Committee will provide security guards who will be on duty from Monday, show week, who will provide security for the show overall, but cannot provide complete security for each individual booth. Exhibitors may employ their own night watchmen.
The exhibitor shall be solely responsible for and answerable for all damages, acts or omissions due to or caused by any person at any time while the exhibitor is in occupation of the assigned booth(s) or any portion thereof and shall indemnify the Show, its officers, servants, agents or anyone associated with the organization of the show, against all damages and/or acts or omissions. EXHIBITORS MUST MAKE GOOD AT THEIR OWN EXPENSE, ALL DAMAGES DONE BY THEM OR THEIR EMPLOYEES WHETHER TO THE COMPLEX PREMISES OR TO THE PROPERTIES OF THE COLISEUM COMPLEX.
The Atlantic Farm Mechanization Show, Inc. assumes no liability for fulfillment of the lease contract with exhibitors for space if prevented there from by any of the following causes: partial or total destruction of the premises by fire, and act of God, the public, enemy, strikes, operations of law, or any other cause beyond the control of the Show Committee. The Committee will, however, in the event of their not being able to provide the exhibit space(s) for any of the above named reasons, reimburse space renters 25% on any amount paid. The Committee shall be under no obligation whatsoever to any exhibitor in respect to loss, damages, or expenses sustained or incurred by him in consequence to the abandonment or closure of the Show.
33. MOVE OUT PROCEDURE
A scheduling procedure is in place and will be utilized at the discretion of show management. This is a three day Show and no exhibitor is permitted to dismantle or pack up any product before the close of the show at 4:00PM. Saturday, March 9, 2019. Exhibitors are urged to remove small cartons and open cases of products from the building immediately after the close of the show, however, no trucks will be allowed into the building until one hour after the show closes or until aisle carpeting is removed. ALL GOODS MUST BE REMOVED BY SATURDAY EVENING AT 10:00PM.
34. ENTRY TO SHOW
Show Management reserves the right to refuse admission to any visitor, exhibitor or exhibitor's employees who, in the opinion of Show Management, is unfit, intoxicated, or in any way creating a disruption of the Show.
35. SPACE ALLOTMENT
All applicants for space are made and received subject to these Terms and Conditions of the Committee and they must be made upon proper forms obtainable from the offices of the Committee or delivered electronically. The applicant must include in the application, particulars of the goods proposed to be exhibited, and the desired amount of space. Any requests for alterations or additions to such space should be requested not later than 30 days before the show opens. The Committee reserves the right to limit space allocations. With a view to the orderly arrangement of the Show, the right is reserved also to define the areas for the different classes of exhibits.
36. OCCUPATION OF BOOTH
The exhibitor must occupy the space allotted to him at least 24 hours before the Show opens, otherwise the Committee may deal with such space at their discretion and require the forfeiture of the space money already paid. All exhibit materials must be in the booth by 12:00NOON on Wednesday. All exhibits must be set up and ready by 6:00PM Wednesday, show week.
37. INSTALLATION AND DECORATING OF BOOTHS
All booths must be erected by and at the expense of the Exhibitor. Exhibitors may erect their own exhibits using their own regular employees. If the exhibitor requires additional assistance they may wish to contact the Show Decoratorwho may or may not be able to provide assistance. (Back to Top)